ASTM-E2936 › Standard Guide for Contractor Self Assessment for U.S. Government Property Management Systems
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1.1 This guide is intended to be used by entities engaged in contracts with the Government of the United States of America.
1.2 This guide applies to the current version of the FAR Government Property clause 52.245-1 dated April 2012. Entities with earlier or subsequently dated requirements/contracts should address any contractual difference when applying this guide.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
Significance and Use
4.1 The intent of this guide is to provide a foundation for the minimum effective internal assessment of a contractor’s Government property management system. A contractor may incorporate all or part of this guide in accordance with its established procedures and operating environment. Self assessment should be used to identify deficiencies, related increases to risk, and to serve as a method for obtaining correction to those deficiencies, independent of, and often in advance of, a Government audit, review or assessment. It should also be used to assist in determining the effective assignment of property management resources; and to serve as a method for promoting continuous improvement in property management practices. Self assessments, in and of themselves may not be sufficiently independent to address external or Government review, assessment, or audit requirements.
4.2 To the extent possible, a CSA program should provide a level of objectivity similar to that of a property management system analysis performed by a Government or other external auditor. Individuals who perform assessments should not be the same individuals who perform the functions being tested when sufficient resources are available. The contractor’s official written procedures should identify functional positions responsible for performing the self assessment and address management controls used to maintain independence and prevent conflicts of interest whenever individuals who perform property functions also participate in CSA activities.
4.3 The results of the CSA alone do not determine adequacy or inadequacy of the contractor’s Government property management system but should identify the level of risk presented by the contractor’s business practices. The results of the CSA should be made available to external auditors or reviewers for potential inclusion in their audits or reports in accordance with contractual requirements and the contractor’s procedures.
assessment; asset; audit; contractor self assessment; government property; risk management; sampling; ICS Number Code 03.100.70 (Management systems); 03.120.10 (Quality management and quality assurance); 03.120.20 (Product and company certification. Conformity assessment); 03.160 (Law. Administration)
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03.100.70 (Management systems Standards included in this sub-group shall also be included in other groups and/or sub-groups according to their subject Including environmental management systems (EMS), road traffic management systems, energy management systems, health care management systems, etc.)
03.160 (Law. Administration Including flags and associated symbols (emblems) of political and administrative entities, military flags, flags of organizations, etc. This group includes standards for general use)
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Nov. 1, 2013